By prioritizing tasks according to their importance, you can make your time management at work more efficient and, for example, clearly structure your tasks as a fleet manager and process them accordingly. A method for the prioritization is the so-called ABC analysis. How you proceed, which criteria help you with the prioritization and for which areas of application this method is suitable, we will explain to you below.<\/p>\n
ABC analysis, also called program structure analysis, is a method for prioritizing work tasks. It was published for the first time in 1951 by H. Ford Dickie in its article "ABC Inventory Analysis Shoots for Dollars, not Pennies." described.<\/p>\n
The analysis is based on the so-called Pareto principle of Vilfredo Pareto. The Pareto method posits that it is possible to achieve 80% of the total result with only 20% of the total work effort. For the remaining 20 % of the result the remaining 80 % of the expenditure are needed. This basic thesis of Pareto can also be used in the ABC analysis.<\/p>\n
The ABC analysis is often used in the economic context for the classification of customers. In this case, the customers who bring in the majority of sales have the highest priority for the company. Requests from these companies should be prioritized accordingly. Further areas of application are among other things the coworker, material or also order management.<\/p>\n
But also in the expenditure and time management the ABC analysis is used, in order to arrange tasks according to their urgency and importance. Important tasks are given a higher time quota in order to increase the efficiency of the processing of the overall tasks. In order to determine in advance which tasks are important and which are less important, the pending work is divided into three classes (A, B& C) broken down.<\/p>\n
The core of the ABC analysis is the classification. Based on this, tasks, customers or others are prioritized. Depending on the area of application, the criteria for classification may also differ – in customer management, for example, the importance of individual customers and their share of total sales is decisive for the assignment of categories. However, if you focus on time-based project management and the processing of pending tasks – for example, in the context of fleet management – the classes are defined according to importance and urgency.<\/p>\n
Tasks, which have a particularly high priority as well as a high value for the processes in the enterprise, are assigned to the category A. These tasks require thorough processing and should therefore not be delegated, but processed by yourself. This is how you ensure that the pending work is completed professionally and on time.<\/p>\n
In the case of fleet management, this includes the procurement of new company vehicles, the management of existing fleet vehicles and the procurement of loading and fuel cards, among other things. You should also assign and prioritize the spontaneous handling of unforeseen events – for example, accidents involving fleet vehicles – to Class A. For a particularly efficient implementation of these tasks, there are numerous online systems that, for example, automate processes or make it easier for you to manage fleet data.<\/p>\n
Automatic reporting, clear fleet management and many other advantages await you with the online systems of Volkswagen Leasing GmbH. With these fleet management systems, you can make your day-to-day work more efficient.<\/p>\n
To the class B tasks are assigned, which are important for the enterprise, but also delegable. You do not have to shoulder this kind of work alone, but can hand over partial aspects or entire tasks to competent employees. For example, you can entrust a colleague with the regular driver's license check of company car drivers or have an electronic testing system assist you with the task.<\/p>\n
Last but not least, class C includes all tasks that require a large amount of time but do not advance the general project very much. This usually includes routine tasks like making phone calls, answering e-mails or taking care of the filing system.<\/p>\n
Of course, these tasks have to be fulfilled as well as those of class A and B. Nevertheless, C-tasks should be processed with lower priority so as not to divert the focus away from the core tasks.<\/p>\n
Once you have assigned your tasks to the classes described above, you can turn your attention to the time management for the coming working days. As part of the ABC analysis, a time allotment is assigned to each class to allow appropriate time for the various tasks depending on prioritization and class.<\/p>\n
You should use about 60% of the workday for Class A tasks, about 25% for Class B tasks, and about 15% for Class C tasks.<\/p>\n
By the way, one is most productive in the morning. Therefore, you should ideally always work on the tasks of class A in the morning.<\/p>\n
Like each theoretical model also the ABC analysis has its strengths and weaknesses. In the case of this method of analysis, the pros and cons vary depending on whether it is used as part of client management or time management. The following strengths and weaknesses of the principle relate to its application in time management.<\/p>\n
By prioritizing tasks according to their importance, you can make your time management at work more efficient and, for example, […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[1],"tags":[],"yoast_head":"\n